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Plan a business trip within the travel policy

Flights and a hotel that meet the policy and the meeting times, ready to book after your approval.

  • You start it: When you start it
  • Asks you first
Use in CuiarRun from your AI agent

What it does

The task

Read the meetings for the trip to city in my Google Calendar on these dates: dates, and their addresses. Read the travel policy in policy doc: the cabin class, the price limits, and the preferred airlines and hotels. Find flights that arrive at least 2 hours before the first meeting and leave after the last one, and a hotel inside the policy within 20 minutes of the meetings. Write a one-page plan in a Google Doc with 2 options, the total cost and each policy exception. Ask me before you book anything.

  • It works in Google Calendar, Google Flights, Booking.com and Google Docs, in the workspace you pick, and signs in with passwords from your Cuiar vault.
  • It runs once, when you start it.
  • It stops for your approval before it sends, posts, pays, books or changes a record.

What you give it

BlankWhat to giveExample
cityThe city of the tripMunich
datesThe days of the trip18 to 20 November 2026
policy docA link to the travel policydocs.google.com/document/d/1Tp4...

What you get back

An example run with the example values above. Your run uses your own data.

Doc: Munich trip, 18 to 20 Nov, 3 meetings

Option A, inside the policy:

  • Flights: Lufthansa, London City 7:10 to Munich 10:05, back on 20 Nov at 19:40, economy, 312 GBP
  • Hotel: Hotel Isarblick, 2 nights, 178 EUR a night (limit 200 EUR), 12 minutes from the meetings
  • Total: 312 GBP and 356 EUR

Option B: 268 GBP for the flights, but you land at 11:30, only 1 h 30 before the first meeting at 13:00

Policy exceptions: none for option A

Booked option A after your approval: flight reference 6KQ2ZP, hotel reference 410227

Run it in Cuiar

  1. 01

    Open it

    Click Use in Cuiar on this page. The side panel opens with the task in the composer.

  2. 02

    Fill in 3 blanks

    Type city, dates and policy doc. Tab moves to the next blank.

  3. 03

    Run it

    Run sends it to the agent. Follow each step in the panel, and stop it at any time.

From the terminal

cuiar exec "Read the meetings for the trip to Munich in my Google Calendar on these dates: 18 to 20 November 2026, and their addresses. Read the travel policy in docs.google.com/document/d/1Tp4...: the cabin class, the price limits, and the preferred airlines and hotels. Find flights that arrive at least 2 hours before the first meeting and leave after the last one, and a hotel inside the policy within 20 minutes of the meetings. Write a one-page plan in a Google Doc with 2 options, the total cost and each policy exception. Ask me before you book anything."

Run it from your AI agent

Claude Code, Codex, Cursor and other MCP clients reach Cuiar at https://mcp.cuiar.com/mcp. Add the server one time, then ask for the task in plain words, or call run_task yourself.

1. Add Cuiar to Claude Code

claude mcp add --transport http cuiar https://mcp.cuiar.com/mcp

2. Ask your agent

Use the Cuiar tool run_task to run my "Plan a business trip within the travel policy" template with city = Munich; dates = 18 to 20 November 2026; policy doc = docs.google.com/document/d/1Tp4....

Setup for other agents: AI agents.

The tool call

{
  "name": "run_task",
  "arguments": {
    "task": "Read the meetings for the trip to Munich in my Google Calendar on these dates: 18 to 20 November 2026, and their addresses. Read the travel policy in docs.google.com/document/d/1Tp4...: the cabin class, the price limits, and the preferred airlines and hotels. Find flights that arrive at least 2 hours before the first meeting and leave after the last one, and a hotel inside the policy within 20 minutes of the meetings. Write a one-page plan in a Google Doc with 2 options, the total cost and each policy exception. Ask me before you book anything."
  }
}

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