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Add school and club dates to the family calendar

Dates from school and club e-mails become calendar events with the place and a reminder.

  • On an event: When an e-mail from a school or a club arrives
Use in CuiarRun from your AI agent

What it does

The task

Read the unread e-mails from senders that arrived since the last run, and their PDF attachments. Find each event, deadline and change of time in them. Add each new item to the Google Calendar calendar with the title, the place, the time and a link to the e-mail, and add a reminder reminder before it. When an e-mail changes the time of an event that is already in the calendar, update that event. Do not add an event twice, and do not invite guests. Send me a list of the events that you added or changed.

  • It works in Gmail and Google Calendar, in the workspace you pick, and signs in with passwords from your Cuiar vault.
  • A routine checks every 15 minutes and acts on what is new: when an e-mail from a school or a club arrives.

What you give it

BlankWhat to giveExample
sendersSender addresses or domains of the school and the clubsoakhillschool.org, riverbendfc.org
calendarThe name of the shared calendarFamily
reminderHow long before each event1 day

What you get back

An example run with the example values above. Your run uses your own data.

Family calendar, from 2 new e-mails

Added:

  • Sat 7 Nov, 9:30 to 11:00: U9 match against Westbrook, Hollow Lane pitch 2 (Riverbend FC)
  • Wed 11 Nov, 18:00 to 20:00: Parents' evening, Oak Hill School hall
  • Fri 13 Nov: deadline for the winter concert form

Changed: Thursday training starts at 17:30, not 17:00, from 5 Nov (4 events updated)

Already in the calendar: school photos on Fri 6 Nov

Run it in Cuiar

  1. 01

    Open it

    Click Use in Cuiar on this page. The side panel opens with the task in the composer.

  2. 02

    Fill in 3 blanks

    Type senders, calendar and reminder. Tab moves to the next blank.

  3. 03

    Run it, then repeat it

    Run sends it once. To run it when an e-mail from a school or a club arrives, make a routine on cuiar.com/routines or with the CLI below.

As a routine, from the terminal

cuiar routines create "Add school and club dates to the family calendar" --schedule "*/15 * * * *" --time-zone Europe/Berlin \
  "Read the unread e-mails from oakhillschool.org, riverbendfc.org that arrived since the last run, and their PDF attachments. Find each event, deadline and change of time in them. Add each new item to the Google Calendar Family with the title, the place, the time and a link to the e-mail, and add a reminder 1 day before it. When an e-mail changes the time of an event that is already in the calendar, update that event. Do not add an event twice, and do not invite guests. Send me a list of the events that you added or changed."

Run it from your AI agent

Claude Code, Codex, Cursor and other MCP clients reach Cuiar at https://mcp.cuiar.com/mcp. Add the server one time, then ask for the task in plain words, or call create_routine yourself.

1. Add Cuiar to Claude Code

claude mcp add --transport http cuiar https://mcp.cuiar.com/mcp

2. Ask your agent

Use the Cuiar tool create_routine to run my "Add school and club dates to the family calendar" template with senders = oakhillschool.org, riverbendfc.org; calendar = Family; reminder = 1 day.

Setup for other agents: AI agents.

The tool call

{
  "name": "create_routine",
  "arguments": {
    "name": "Add school and club dates to the family calendar",
    "task": "Read the unread e-mails from oakhillschool.org, riverbendfc.org that arrived since the last run, and their PDF attachments. Find each event, deadline and change of time in them. Add each new item to the Google Calendar Family with the title, the place, the time and a link to the e-mail, and add a reminder 1 day before it. When an e-mail changes the time of an event that is already in the calendar, update that event. Do not add an event twice, and do not invite guests. Send me a list of the events that you added or changed.",
    "schedule": "*/15 * * * *",
    "time_zone": "Europe/Berlin"
  }
}

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