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Accept or decline meeting invitations by your rules

A suggested answer and a reason for each new invitation, with a short note for each decline.

  • On an event: When a new meeting invitation arrives
  • Asks you first
Use in CuiarRun from your AI agent

What it does

The task

Find the meeting invitations in my Google Calendar that I have not answered yet. Check each one against my rules: rules. Also check for conflicts with my other events and my focus blocks. For each invitation, suggest accept, decline or a new time, with a reason of one line. Write a short, polite note for each decline or new time. Ask me before you answer any invitation.

  • It works in Google Calendar and Gmail, in the workspace you pick, and signs in with passwords from your Cuiar vault.
  • A routine checks every 15 minutes and acts on what is new: when a new meeting invitation arrives.
  • It stops for your approval before it sends, posts, pays, books or changes a record.

What you give it

BlankWhat to giveExample
rulesYour rules for meetings, in plain wordsDecline after 17:00 and on Fridays. Accept all from my team. Ask for an agenda if none.

What you get back

An example run with the example values above. Your run uses your own data.

3 new invitations

  • Budget review, Thu 5 Nov 17:30, from Mark Hale: Decline (after 17:00)

Note: "Can we move this to Thursday before 17:00? I am free from 14:00 to 16:00."

  • Design review, Wed 4 Nov 10:00, from your team: Accept (team rule)
  • Partner intro, Fri 6 Nov 11:00, from Jordan Wu, Kestrel Data: New time (Friday rule)

Note: "Could we meet on Monday 9 Nov at 11:00 instead?"

Waiting for your approval on 3 answers.

Run it in Cuiar

  1. 01

    Open it

    Click Use in Cuiar on this page. The side panel opens with the task in the composer.

  2. 02

    Fill in the blank

    Type rules. Tab moves to the next blank.

  3. 03

    Run it, then repeat it

    Run sends it once. To run it when a new meeting invitation arrives, make a routine on cuiar.com/routines or with the CLI below.

As a routine, from the terminal

cuiar routines create "Accept or decline meeting invitations by your rules" --schedule "*/15 * * * *" --time-zone Europe/Berlin \
  "Find the meeting invitations in my Google Calendar that I have not answered yet. Check each one against my rules: Decline after 17:00 and on Fridays. Accept all from my team. Ask for an agenda if none.. Also check for conflicts with my other events and my focus blocks. For each invitation, suggest accept, decline or a new time, with a reason of one line. Write a short, polite note for each decline or new time. Ask me before you answer any invitation."

Run it from your AI agent

Claude Code, Codex, Cursor and other MCP clients reach Cuiar at https://mcp.cuiar.com/mcp. Add the server one time, then ask for the task in plain words, or call create_routine yourself.

1. Add Cuiar to Claude Code

claude mcp add --transport http cuiar https://mcp.cuiar.com/mcp

2. Ask your agent

Use the Cuiar tool create_routine to run my "Accept or decline meeting invitations by your rules" template with rules = Decline after 17:00 and on Fridays. Accept all from my team. Ask for an agenda if none..

Setup for other agents: AI agents.

The tool call

{
  "name": "create_routine",
  "arguments": {
    "name": "Accept or decline meeting invitations by your rules",
    "task": "Find the meeting invitations in my Google Calendar that I have not answered yet. Check each one against my rules: Decline after 17:00 and on Fridays. Accept all from my team. Ask for an agenda if none.. Also check for conflicts with my other events and my focus blocks. For each invitation, suggest accept, decline or a new time, with a reason of one line. Write a short, polite note for each decline or new time. Ask me before you answer any invitation.",
    "schedule": "*/15 * * * *",
    "time_zone": "Europe/Berlin"
  }
}

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