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Review who has access to your company tools

Every user of each tool compared with your staff list, with former staff, admins and unused seats marked.

  • You start it: When you start it
Use in CuiarRun from your AI agent

What it does

The task

Open the user list in the admin panel of each tool in this list: tools. Compare each user list with the staff list in the Google Sheet staff sheet. Mark the users who are not on the staff list, the users with admin rights, and the users with no sign-in for 60 days. Put the results in a new tab named 'Access review' with the columns tool, user, role, last sign-in and flag. Do not change any account.

  • It works in any admin panel and Google Sheets, in the workspace you pick, and signs in with passwords from your Cuiar vault.
  • It runs once, when you start it.

What you give it

BlankWhat to giveExample
toolsThe tools to review, separated by commasGoogle Workspace, Slack, GitHub, Notion, HubSpot, Figma
staff sheetThe Google Sheet with your current staffhttps://docs.google.com/spreadsheets/d/1StaffList2026

What you get back

An example run with the example values above. Your run uses your own data.

Access review: 6 tools, 148 accounts

ToolUserRoleLast sign-inFlag
Slackj.moreau@freemail.exampleGuest2 AugNot on the staff list
GitHubold-ci-botAdmin11 JanAdmin, no sign-in for 60 days
Notionpriya.nair@northpeak.ioMember1 JulNo sign-in for 60 days
HubSpotchris.dale@northpeak.ioSuper admin3 NovNot on the staff list

Total: 4 users not on the staff list, 11 unused paid seats, 9 admins

Saved to the tab "Access review".

Run it in Cuiar

  1. 01

    Open it

    Click Use in Cuiar on this page. The side panel opens with the task in the composer.

  2. 02

    Fill in 2 blanks

    Type tools and staff sheet. Tab moves to the next blank.

  3. 03

    Run it

    Run sends it to the agent. Follow each step in the panel, and stop it at any time.

From the terminal

cuiar exec "Open the user list in the admin panel of each tool in this list: Google Workspace, Slack, GitHub, Notion, HubSpot, Figma. Compare each user list with the staff list in the Google Sheet https://docs.google.com/spreadsheets/d/1StaffList2026. Mark the users who are not on the staff list, the users with admin rights, and the users with no sign-in for 60 days. Put the results in a new tab named 'Access review' with the columns tool, user, role, last sign-in and flag. Do not change any account."

Run it from your AI agent

Claude Code, Codex, Cursor and other MCP clients reach Cuiar at https://mcp.cuiar.com/mcp. Add the server one time, then ask for the task in plain words, or call run_task yourself.

1. Add Cuiar to Claude Code

claude mcp add --transport http cuiar https://mcp.cuiar.com/mcp

2. Ask your agent

Use the Cuiar tool run_task to run my "Review who has access to your company tools" template with tools = Google Workspace, Slack, GitHub, Notion, HubSpot, Figma; staff sheet = https://docs.google.com/spreadsheets/d/1StaffList2026.

Setup for other agents: AI agents.

The tool call

{
  "name": "run_task",
  "arguments": {
    "task": "Open the user list in the admin panel of each tool in this list: Google Workspace, Slack, GitHub, Notion, HubSpot, Figma. Compare each user list with the staff list in the Google Sheet https://docs.google.com/spreadsheets/d/1StaffList2026. Mark the users who are not on the staff list, the users with admin rights, and the users with no sign-in for 60 days. Put the results in a new tab named 'Access review' with the columns tool, user, role, last sign-in and flag. Do not change any account."
  }
}

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